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Connector Insights from iCONN

How to Maintain Cleanliness and Organization in the Workplace

Posted by Jaymin Jeffery on Mon, May 22, 2017

Maintaining cleanliness and organization in the workplace is not easy. But it’s something you may not be giving enough thought. The fact is, the cleanliness and organization of your workplace have a substantial impact on business and the well-being of your workforce.

One thing is certain: workplace safety should be a top priority at all times. Slips and falls are the leading cause of workers’ compensation claims. Illness is the No. 1 reason why employees call off work. Employees can’t be productive if your environment is grimy and in disarray. To improve the safety, health, and quality of your workplace, clean up your act using these seven strategies.

1. Assess Risks

Before you can improve workplace cleanliness, you must identify and prioritize areas of concern. Conduct a full-scale facility assessment to determine which areas of your facility are prone to filth, spills, clutter and other environmental ailments that affect employee health and safety. Note: This assessment should include your air ventilation system.

2. Make Daily Cleanup a Routine Habit

Require that each employee takes responsibility for their workstation each day before leaving. If each employee does their part and develops the habit of caring for their area, the cleaning process will be nothing more than a blip in the day’s work. Here are some tips:

1. Get support and reinforcement from C-suite and stakeholders.
2. Document a policy that clearly states your company’s expectations for cleanliness and organization.
3. Frequently communicate this policy to your workforce and develop a culture of safety and wellness.
4. Post signage that reminds employees to keep cleanliness in mind.
5. Create a checklist that applies to each employee’s work area with actionable items they can scan and sign off on before leaving each day. 

Some of the things you can put on your checklist include making sure floor areas are clear of any spills, debris or other hazards, tools and equipment are wiped down, powered off and properly stored for the night, work surfaces are clean and organized, and
trash cans are empty.

3. Make It Easy For Employees to Be Clean

Your workforce won’t go out of its way to clean house. Make it as easy as possible by strategically placing cleaning supplies in appropriate areas around your facility.

Designate specific cleaning supplies for specific tasks to avoid cross-contamination.

  • Stock paper towels, all-purpose cleaner and other cleaning products in areas that routinely get messy, like the staff kitchen, restrooms or break rooms.
  • If a particular area of your factory is prone to spills, keep absorbent pads and cleaners within reach to avoid unaccompanied hazards.

4. Make Hygiene a Priority

To decrease the spread of germs, install hand-sanitizing stations and encourage employees to wash their hands frequently, especially during the cold and flu season (October through May). Encourage sick employees to utilize their sick days and regularly disinfect shared equipment.

5. Choose Responsible Cleaning Products

What good is a clean work environment if the means to achieve it are unhealthy and unsafe for employees and the environment? Where possible, swap the harsh solvents and chemicals for water-based cleaning and degreasing agents. These products work well and keep you in compliance with EPA and state volatile organic compound (VOC) regulations.

6. Declutter

Boxes, stacks of files and old equipment that piles up in the workplace takes space away from employees, obstructs visibility, hinders workflow and creates unnecessary dangers. The occasional purge will open up space and ensure that aisles, stairways and emergency exits are clear and safe for passage. Hire a shredding service. Clean out your storage area to make room for new storage and recycle old equipment.

7. Control Dust

Dust accumulation can cause major issues for a facility, including poor air quality, fire and explosion hazards, and malfunctioning equipment. Regular surface cleaning will help reduce these risks. If your facility produces a lot of dust, an industrial vacuum is the safest and most effective way to manage dust removal. You also should have your air ventilation system cleaned and checked regularly (at least annually.

The condition of your workplace says a lot about who you are as a professional product or service provider. iCONN Systems takes great pride in the condition of our work environments and the well-being of our employees. The proof is in the passion we bring to every custom connector or cable assembly project we take on. Click here to learn more about who we are and what we do.